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  1. You have 250 projects, 2000 tasks assigned to 25 staff (With 150 projects overdue). The Excel doc you keep track of everything in is 400mb and takes a month to update after getting manual printed reports from the team. The Manager walks in and says “Budget meeting with team leaders in 10 minutes, bring your summaries” – Your heart breaks, you shed a tear and working at a laundrette now sounds appealing.
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  2. Your entire project management process hinges on the availability and stock numbers of yellow, green and orange hilighter pens and A2 cardboard sheets in the office. If you run out, chaos reigns.
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  3. The new Creative Director comes from the school of ‘Web2.0’ thinking. He tries to instil in you the value of having your project management software run on every wired device possible. He wants your project list available on your Laptop, browser, iPhone, BlackBerry, Car GPS, Bedroom TV, Boat’s Fish Finder and Watch. He also brags about how he can access project data when on a plane, in the car, or on a toilet. Then he asks you to “Go find that piece of software”.
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  4. You save important info about a $100,000 project on a $0.05 sticky note because it’s ‘efficient’ and makes good ‘business sense’.
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  5. It’s nearly Christmas and the client gives you 6 months work to do in 2 weeks. Then he decides to head to the Caribbean to spend time with family but insists on having direct access to his projects. You cancel your holiday plans as you need to manage the team and projects. You think “If only I had some web based project management software, I could head to the Bahamas with my family and still manage this project remotely”.
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  6. Your 4 year old son is managing his kindergarten homework on the home PC, using a web based application.
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  7. Your wallet contains scribbled lists for work, people to contact, personal, shopping, and your monitor is covered head to toe with Post-it notes.
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  8. You keep a basic notepad on your desk. You list all your work to do and where it’s all at. Your management style is to hilight different projects on the list using different borders, color pens and font sizes. When the page is no longer readable, you rewrite the list on a new page.
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  9. You work for an Ice research team, and have staff in the Arctic, Antarctica, Siberia and other places around the globe. The old method of mailing lists of projects to people just isn’t working…
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  10. “Where’s that memo so-and-so sent me? I knew I had it somewhere on my computer. Bob, can you fix my computer – it’s virused my floppy and I can’t find my memo…”
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  11. Your desk, keyboard and monitor become covered in sticky notes. The sticky notes become invisible and never get removed. One day the office cleaner comes in and tidies up all the stickies. As a result of losing that info, the company goes bankrupt. 
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  12. You take a flash new high paying job at a design company as a project manager. On the first day you ask the team to put the project summaries on your desk so you can start to get sorted. You head out to lunch and when back are greeted with:
    1. A filing cabinet full of project files
    2. 200+ Sticky notes
    3. 75 big brown job bags (full of material)
    4. 3 hand written job books with no logic to the numbering
    5. 29 printouts of email conversations
    6. 65 flowcharts of various work
    7. Some old pieces of paper with important contact details
    8. A staff list showing that all staff are ‘jack of all trades’
    9. 15 messages from disgruntled clients about deadlines
    10. 12 new project quotes to write
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  13. You are the CEO of a large company. The current project manager was a legend he knew everything going on. Where deadlines were at, and who’s doing what. You had about 500 projects on the go and it was all in his head. You get a call one morning and it’s the project managers Deer hunting buddy. He informs you that he died in the weekend from a freak shooting accident. He put on the Christmas reindeer antler headpiece as a joke whilst away hunting, but unfortunately was mistaken for the real thing. About now (after feeling some grief) you realize nothing was written down. It was ALL in his head.
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  14. “Did you get that email?” “what email?” “oh, i only send it to so-and-so and what-his-name and not you…” ” Can you ask the new guy to get the old guys permission to approve the, um big projects budget.” ” What project – we have heaps on!” ” Do we? You know the one, um… thingy was doing stuff on the tasks, but I’m not sure ‘cos we got a fax asking to stop the project” ” What bloody project are you talking about?” “You know, the red one. Ask the new guy”
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  15. You manage projects… ;-)
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Feel welcome to add more comments to this post!!
It’d love to here other people’s thoughts!

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About the author:
Julian Stone, CEO – Project Management Software visionary for:
ProActive Software, ProWorkflow, ProWorkflow Blog & Julian101
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About The Author:
Julian Stone begin_of_the_skype_highlighting     end_of_the_skype_highlighting is the CEO of ProActive Software, developers and creators of the leading web based project management software http://www.proworkflow.com.